The key card is one of the most difficult hotel supplies to order. At the same time, it’s not a complex product in terms of ordering, it can be tough to figure out exactly how many cards you need with each shipment, and how often to order new batches. Key cards are often wild cards in your hotel budget.

Thankfully, the experts at Front Desk Supply have a few tips on how you can save money when you order hotel key cards.

Buy in Bulk

With most products, you save money when you buy in bulk. The same rule applies to hotel key cards. Ordering larger shipments of key cards will save you money in the long run. The higher the volume, the lower the price.

Mark Zisek, the Director of Commercial Operations at Front Desk Supply, says that hotels are often nervous about making larger shipments.

“We’ve found that a lot of hotels are worried about ordering too many key cards,” says Zisek. “They don’t want to spend money on a larger shipment if most of that shipment is going to sit in the storage closet for months.”

“What they don’t realize is that it’s more expensive to order recurring, smaller shipments, or store in our warehouse. It’s usually better to order more key cards and not use them right away than to run out quickly and order another batch.”

Order High-Quality Hotel Key Cards

You might be tempted to cut costs by ordering the cheapest possible hotel key cards. However, this could ultimately cost the hotel more money.

You might run into the following problems when you order low-quality key cards:

  • The cards are easily damaged and need to be replaced
  • The cards get easily demagnetized or don’t work properly, forcing Guest Recovery expenses on the hotel
  • The cards use inexpensive components – chips antennas 
  • The cards have a “cheap” appearance that affects the hotel’s image

Higher-quality cards are more durable and don’t need to be replaced as often, and they create better guest experiences at your hotel. Examples of high-quality key cards (and holders) include:

Quality key cards don’t have to be expensive. For example, at Front Desk Supply we only supply hotel key cards that are best-quality in terms of design, durability, and functionality. We offer them at a variety of price points, so you’ll get more bang for your buck even with the budget-friendly options.

Remember That Time is Money

Sometimes, it can take 6 weeks or longer to receive your shipment of hotel key cards, which can be stressful for you and your employees if your stock is running low or you’re coming into the high season.  Most of the Front Desk Supply custom keys ship in 2-3 weeks.

You might be tempted to pay exorbitant fees to expedite your shipment, but it’s not necessary. Great suppliers, like Front Desk Supply, use a reliable network of manufacturers to get your key cards made and delivered quickly, sometimes in half the average turnaround time.

We also have a streamlined process of working with clients. We’re quickly able to learn your hotel’s security needs, design requests, and branding information so we can get the production process started ASAP.

Looking for a Discount? Save with Front Desk Supply

Sometimes, you can earn huge savings by taking advantage of supplier discounts. Front Desk Supply is no exception! If you’re placing an order over $800, we’ll give you 10% off when you order today.