In the midst of managing hotel staff and coordinating hotel logistics, essential tasks like obtaining hotel supplies can feel like yet another challenge. Staying organized and making a hotel inventory list of the supplies you need ahead of peak travel season can prevent your staff from having to scramble for items at the last minute and ensure your property receives the supplies it needs promptly.
Read on to learn how to create an essential hotel inventory list that Front Desk Supply can assist you with ordering—and reordering—with ease all year long. Below, we also have a hotel inventory list PDF version you can download.
The Essential Hotel Inventory List
Hotel areas you’ll want to consider for your list include the front desk, hotel rooms and bathrooms, laundry area, housekeeping, hallways and walkways, bell desk/luggage storage, and parking/valet. Here is a breakdown of items hoteliers should keep at the top of their checklist:
Magnetic and RFID Key Cards: Your hotel must have enough key cards available to accommodate all of your guests. Every individual guest should have their own key card to prevent any logistical challenges as guests coordinate their comings and goings. Don’t forget to include additional staff key cards or fobs on your checklist if your hotel hires seasonal employees. Should you run low, we keep generic keys in stock.
Key Card Sleeves and Folders: Key card holders are a major asset for both hotel managers and guests. They serve as branding tools and can also provide useful information for guests throughout the duration of their stay.
Stationery and Pens: Administrative tools like pens, notepads, and other paper products, like business cards, notebooks, and calendars can help both your hotel staff and guests record anything they need. Peak travel season can also mean an uptick in business travel, so don’t forget to accommodate these travelers by providing them with envelopes, letterhead, postcards, and more.
Hotel Signs: Your housekeeping team can securely and effectively manage hotel suites with the help of hotel door signs. Popular signs to keep stocked may include “do not disturb” signs, “housekeeping requested,” signs, “no smoking,” signs and “pet in room” signs. Hotel policy signage such as water or electricity conservation requests may also be included.
Concierge: More visitors means more luggage and even more vehicles parked in your self-parking and valet lots. Custom luggage tags, parking tags, and valet tags keep hotel staff organized and cut down customer wait times when it’s time to check out.
39 Point Hotel Inventory List PDF
The items above are a great start, but for a full hotel inventory checklist, download our free 39 point hotel inventory checklist PDF by filling out the form below. You will get instant access to the inventory checklist.
Hotel Inventory Valuation and Reporting
Inventory valuation involves assigning an estimated total value to your hotel’s stock, crucial for accurate financial reporting, analysis, and preparedness. This process helps hoteliers understand the cost of their unused supplies, allowing for informed decisions on purchasing and pricing. Comprehensive inventory reports, often generated with the help of inventory templates, provide a clear picture of stock levels, usage patterns, and potential for repurposing or reuse, ultimately optimizing your inventory process and relationships with a supplier like Front Desk Supply. Regular “take stock” checks are essential to ensure the accuracy of these valuations and reports.
Related Article: Top Tips for Managing Your Hotel’s Supply Inventory
Fulfill Everything on Your Hotel Inventory List Today!
Front Desk Supply is your expert partner in fulfilling and managing your hotel inventory checklist. For 50 years we’ve been helping hundreds of boutique and independent hotels with their hotel supply needs. Talk to our team at FDS for more information about setting up monthly orders for the items you and your staff need—and your guests enjoy.
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